HERITAGE HEALTH MEDICAL AID FUND AND INFORMATION ON THE ANNUAL GENERAL MEETING AND YOUR ROLE AS A MEMBER OF YOUR MEDICAL AID FUND
What is the Meaning of an AGM
An annual general meeting, AGM, is a meeting of the general membership of a medical aid fund. An AGM is held once a year to conduct business on behalf of the medical aid fund. The main purpose of an AGM is to comply with legal requirements, such as the presentation and approval of the audited accounts, election of trustees, and appointment of auditors for the new accounting term.
Who is the Board of Trustees?
In terms of the Rules of Heritage Health the Board of Trustees shall consist of not less than five trustees selected from the members and one trustee from the service provider disciplines. A Principal Officer is appointed in terms of the Medical Aid Funds Act, 1995 attending to the matters responsibilities in the Act and the Rules of the Fund.
Why YOU Should Attend the AGM
You get to know the persons attending to the business of your medical aid fund including the duly appointed auditors. The auditors present a summary of the results of the previous financial year and you get the opportunity to ask questions.
You get the opportunity to vote for or ratify the appointment of trustees. The remuneration payable to trustees for meetings is also approved at the AGM.
A principal member who intends submitting a proposal at the AGM will be able to do so when he/she receives the notification of the AGM.
Invitation to Attend the AGM
You will receive an invitation confirming the date, time and venue where the AGM will be held.
It remains one of your duties to respond to this invitation confirming whether you will be attending or not.
What is a Proxy
A proxy is a vote by one person as a representative of another.
In the event where a principal member is unable to attend the AGM; such a member will be requested to sign a proxy whereby his/her voting power will be given to the Chairperson or Vice-Chairperson of the Board of Trustees to vote on his/her behalf.
Agenda Points at the AGM
Generally, the Agenda points at the AGM includes but are not restricted to the following:
- Highlights of the year under review
- Summary of the Audited Financial Statements
- Election of the Board of Trustees, if any
- Appoint/Confirmation of the Chairperson and Vice-Chairperson
- Appointment of the Auditors
Contact Details for YOUR Enquiries:
Location: Heritage Square, 100 Robert Mugabe Avenue, Office 2, Ground Floor
Box 23091, Windhoek, Namibia
Tel: +264 61 230213 / 230226
Fax: +264 61 271287